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To keep you updated on all things building project!

From our October newsletter:

While the building committee still awaits a second cost estimate, we have received proposals for construction management. The team will choose a construction management company based in part on the percentage the company will charge for "general conditions." General conditions are their costs for such things as: temporary power to the site providing a trailer for office and planning purposes; and other things that are necessary to plan and execute the con-struction. Neal Overstrom will consult with our attorney on the contract as to whether these fees can be negotiated. Once we receive the second cost estimate we will choose a construction manager and begin working with them and our architect Dan Glynn, on value engineering. Value engineering means finding alternate construction techniques or designs that could reduce costs from the original proposals. If cost estimates and costs for general conditions are very different the choice might be easy. In addition to cost, we are also taking reputation, perceived interest, and the values we deem important such as the importance of paying living wages, fair hiring practices, and following environmentally sound construction methods and materials into consideration.

There is still a large gap between what we have raised and what the project is going to cost. If additional funds are raised, some of these changes might not have to be made. It is possible that some of the changes could be designated as "add alternate" add-ons that could be reinstated through funding by specific fundraising, or at a later date as we are able to do so.

That said, to bridge the current gap between project cost and money raised, the Building Team discussed some of the possible design changes. These include: no classroom skylights (the classrooms will be constructed with windows similar to the windows in the Vail library); change the ceiling in the Community Room from the stylish metal system to one similar to the ceilings we currently have in the building; eliminate the small office and calming room off Unity Hall (also eliminating the need to restructure the glass wall section close to the organ to accommodate doors being removed to build that office); a simplifying redesign of the narthex; and replacing the large skylight in the community room and with sun tubes or three smaller skylights. There might be a need to eliminate, or move, the new classroom. This classroom necessitates the moving of most of the utilities that enter the building beneath the footprint of the room. These suggestions were given to the architect to explore. He will begin with redesigning the narthex.

As a possible alternative to the contaminated soils remediation, we are pursuing the possibility of replacing the traditional foundation footings with helical supports (basically, steel columns that are screwed or driven through the contaminated soils until a more stable soil is reached). It would eliminate having to dig and remove contaminated soils and therefore eliminate the related costs.

We are confident that these necessary changes and cutbacks will maintain the integrity of the project itself and will look much like we expect it to look. The site is complicated, the underground conditions could not have been predicted and have given us challenges that need to be addressed. Even with all of these developments, a March ground-breaking is still within reach.

With support from Janet and Susan Beebe, Jonathan Harger has received initial approvals from the city and the state for funding the solar panels. We still need corporate sponsors to make this possible. We could reapply in the spring if the deadlines are not met. We still need persons who might be able gain us access to Electric Boat, Pfizer, or any other local businesses who might be willing to participate.

Questions? Neal Overstrom, chair at bc@allsouls.net, or 860-639-8535

SPACE FORCE (AKA Alternate Space Team)

One concern that the congregation expressed at the Town Meeting was how Temple Emanu-El would react to the delay and if we would lose the temple as our temporary worship site. We are pleased to report that they were very understanding and agreed to put the rental on hold until we have a firm start date.

Questions? George Dowker, Space Force Chair at dowker@snet.net or 860-235-6247

 

 

From our September Newsletter:

STEWARDSHIP—CAPITAL CAMPAIGN

On Saturday, August 24, the Stewardship Committee began the new fiscal year with our annual retreat. We welcomed new members: Emmy Franklin, Joel Ackerman, and Brad Mock.

On the agenda for the retreat was a debriefing of the 2018-2019 annual campaign. One hundred fifty two households made financial commitments amounting to $374,898.00 toward the 2019-2020 operating budget. Committee members discussed what they viewed as successful practices and areas in need of improvement. In preparation for the retreat, Reverend Carolyn asked committee members to read an excerpt from the book, Ministry and Money, A Guide for Clergy and Their Friends by Dan Hotchkiss. The messages of Chapter 7, "Advocating for Generosity" affirmed some practices we already use and encouraged new ways of thinking about strategies for a stewardship campaign. We must all keep in mind that a successful campaign will provide the financial support necessary to make it possible to achieve the goals established by the All Souls Board of Trustees and our ministry this year.

As of mid-August, $290,890 in capital financial commitments has been paid toward our building project. These contributions are extremely helpful as we begin the process of procuring a building loan. A reminder to clearly indicate on your check whether your contribution is for the annual budget or the capital campaign.

We invite every member of All Souls to join in our vision by giving generously to maintain and enhance the health of our faith community.

Questions? Henrietta Mountz, Stewardship Co-chair at henrietta68@comcast.net or 860-339-5178

Tom Lescoe, Stewardship Co-chair at tlescoe@hotmail.com or 413-824-7688

Daniel Spurr, Stewardship Co-chair at bandanmanspu@yahoo.com or 860-389-2054
 

BUILDING COMMITTEE

All Souls received Planning and Zoning approval for our building project on August 1 based on the site modifications developed by CLA Civil Engineers and detailed plans from our architect Dan Glynn. Unfortunately, two weeks later Carlin Construction’s newest cost estimate, informed by our recently completed 100% design development and engineering studies, exceeded our budget by approximately 40 percent. Options to reduce costs are being considered, while maintaining priorities for community room, kitchen, and classrooms as well as quality and aesthetics. The Board is also working on a congregation-wide process to help determine both short and long-term options for 25 Jay Street. The need to consider changes affects the construction timetable, but it is too early to determine by how much. Onward!

The Solar Panels support deadline is September 15. All Souls has preliminary approval for $150,000 to support solar pan-els and energy-efficient HVAC. Jonathan Harger (hejeharger@atlanticbb.net) is looking for businesses or individuals that might participate in the state’s tax credit option. He has packets with details. This is a parallel project, led by the Green Sanctuary team.

Neal Overstrom, Building Committee Chair at bc@allsouls.net or 860-639-8535

SPACE FORCE (AKA Alternate Space Team)

The leadership at Temple Emanu-El has been informed that our building project will be delayed. Rabbi Marc Ekstrand offered his support and this lovely response to the news, "Well, this will give us more time to prepare our welcome for your coming."  The contract will need to be adjusted to reflect a new time frame.

Sue Frankewicz will continue to work on accommodating meeting space needs. Stay tuned!

Questions? George Dowker, Space Force Chair at dowker@snet.net or 860-235-6247

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From our July/August Newsletter:

STEWARDSHIP—CAPITAL CAMPAIGN

As of June 18, 168 households have contributed to the Capital/Stewardship Campaign.

The Annual Campaign total is $373,798.00. The Capital Campaign total to date is $1,163,057.00. The Capital/Stewardship Campaign Committee wishes to take this opportunity to express our appreciation for the wholehearted support we have received from you, the congregation, as “We Are Building a New Way.”

As this fiscal year draws to a close, we begin to write checks for support of the operating budget of the new fiscal year and for our commitment to the capital campaign. Please remember to indicate clearly which check is for the annual operating budget and which check is for the capital campaign. It would be very helpful if congregants who are able, would front end their capital campaign commitment payment this summer. All Souls must put up a substantial amount of money as a down payment to our bank for a construction loan so that we can begin our building project in September.

The Stewardship Committee is already planning for the next fiscal year and will have a retreat to plan the campaign on August 10. We are hoping that some of you will decide to join us in the growing and nurturing of All Souls, which is what stewardship is all about.

Questions? Henrietta Mountz, Stewardship Chair, henrietta68@comcast.net or 860-339-5178 or

Tom Lescoe, Stewardship Chair, tlescoe@hotmail.com or 413-824-7688

 

SPACE FORCE (AKA Alternate Space Team)

Our work is winding down! Beginning this fall we will meet for services at the Temple Emanu-El, 29 Dayton Rd, in Waterford. All Souls will let everyone know the exact dates and times. This space will accommodate our worship service, Faith Formation classes, choir rehearsal, and our post - service social hour. We are finishing the agreement now.

Our office staff will move to 25 Jay Street, the house we bought to house a refugee family.

Sue Frankewicz will continue to deal with meeting space issues if any come up. She seems to have that task well in hand.

It has been a great committee to work with.  Sue Frankewicz, Kate Treadwell-Hill, Frida Berrigan, Peter Whipple, and Lorraine Allen have all done great work and you should feel free to thank them for their hard work and service to this congregation.

Questions? George Dowker, Chair, dowker@snet.net or 860-235-6247

BUILDING COMMITTEE

The Building Committee continued to work with consultants on pre-construction and design development phases of the project for obtaining the requisite permits and approvals in advance of breaking ground.

The site assessment by Catalyst Environmental is complete.  As reported last month, the presence of coal ash beneath the pavement required additional chemical analyses to be completed and further tests of soil structure for engineering purposes.  At this time, they reveal no major  challenges, though additional testing and mitigation measures may be required during construction.  A soil analysis report is forthcoming, allowing the structural engineers to complete design development drawings for teh next round of cost estimating.

Our civil engineering firm, CLA, is nearing completion of the Planning and Zoning application materials for the City of New London with intentions to meet the submission deadline this month for review at the Commission’s July meeting.

Neal Overstrom, Building Committee Chair, bc@allsouls.net or 860-639-8535

EVENTS/PARTY PLANNING

Our committee is taking a breather. Our next step is to complete and distribute event reports so that we can use this helpful information to improve our events for next year.

Elizabeth Spurr, Co Chair, thelizlarsons@yahoo.com or 860-501-8109

Sher Lofgren, Co Chair, sheryllynnlofgren@gmail.com or 203-848-7865